The Port has assembled a Task Force to provide project insight and oversight. Task Force members represent a cross-section of community organizations, interests and viewpoints. Each has agreed to serve in a volunteer capacity to help craft a shared-vision for the Port’s future. Many additional organizations and individuals will have an opportunity to participate in the visioning effort through interviews, community events, surveys, open houses and other means.
Task Force roles and responsibilities include:
- Review, inform and confirm public engagement plan
- Participate in community engagement activities
- Review input and help craft proposed focus areas, strategies and actions
- Review and confirm proposed Port 2050 vision statement
- Forward recommendations for action to Port Commission
- Respond to Port Commission inquiries or requests for clarification
Meetings and Meeting Structure
Members are expected to participate in the majority of five (5) planned meetings, participate in select engagement activities as available, offer constructive advice and feedback, and reach consensus-based decisions. The Task Force is responsible for presenting a recommended vision plan, with any/all attendant strategies and actions, to the Port of Olympia Commission for consideration and adoption. The core meeting schedule includes:
- Meeting 1 – Jun 2018: Member introductions and orientation; Public engagement plan and approaches; Background materials
- Meeting 2 – Jan 2019: Community input review; Focus area, strategy and action crafting; Engagement goals review and potential adjustments or additions
- Meeting 3 – Feb 2019: Focus area/strategy/action crafting; Community review process confirmation
- Meeting 4 – Jun 2019: Community review and prioritization debrief; final strategy and action setting
- Meeting 5 – Aug/Sep 2019: Draft plan review and formal recommendation to Port Commission
The Task Force will be staffed by the consultant team and the Port’s project manager. Select Port staff will also participate in meetings #3 and #4 to serve as a resource for Task Force members as they structure proposed strategies and actions based on community input. The Task Force may also request select staff attend other meetings to answer questions or explain current operations.
All meetings are anticipated to have a two-hour duration. Specific dates and times will be scheduled based on the availability of a majority of members (via Doodle Poll). Meetings #3 and #4 may be include breakout sessions based around the emergent focus areas to facilitate progress. Other deviations from the meeting schedule and structure may be implemented upon Task Force request or approval.